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Virtual Fundraising Suggestions for United Way of Payne County

Set up online platforms that are best for your company to host additional fundraising challenges to boost engagement with your team!

 


 

Virtual Concert
Partner with a local artist or talented employee to host a virtual benefit concert for your team. Use a platform to register attendees so that they can purchase tickets for entry.

HOW TO:

  • Determine if this event will be live or through video submission. 
  • Partner with a local artist or employee to host a company concert and promote through email, intranet and/or company social media on how to purchase tickets.
  • If an external partner is used – confirm technology is compatible and determine if live streaming is an option. Have a practice session prior to the event to ensure all issues are resolved.
  • IF LIVE: promote a day/time to host the event through online meeting platforms. Attendees purchase a ticket for entry to view the show.
  • IF RECORDED: promote a day/time to host the event through online meeting platforms. Share videos of the concert through YouTube, Vimeo, or Google Drive.
  • Send thank you messages to all participants and performer(s).
  • Submit ticket sales proceeds to United Way.

 


 

Virtual Talent Show or Open Mic Night
Let your employees shine! Ask employees to contribute a suggested donation “cover charge” to receive a link to a virtual talent show or open mic. Have a host to make the event fun and efficient!

 

HOW TO:

  • Determine if this event will be live or through video submissions.
  • Pick a start + end date for contestants to submit their talents or talent videos.
  • Promote either live or recorded events with clear end dates and instructions to employees. Determine if the winner(s) get a prize to add additional excitement.
  • IF LIVE: promote a day/time to host the event through an online meeting platform and determine the run of the show based on submissions. Attendees to contribute a suggested donation for entry to view the show. At the end of the event, set up a poll for attendees to vote on their favorite acts.
  • IF RECORDED: Determine the final day to accept video submissions. Once all received, share videos of acts through YouTube, Vimeo, or Google Drive. Have employees vote for their favorite by making a suggested donation as a vote towards the winner. Clearly define an end date and time and whoever has the most donations at the end is the winner!
  • Send thank you messages to all participants and contestants and share links to all videos or recordings of the event.
  • Follow up with the winner to provide a prize and submit donations to United Way.
 

 

 
Virtual Bake Sales
A classic fundraiser turned virtual. Instead of buying treats, buy recipes with a suggested donation to make at home!
 
HOW TO:
  • Determine length of time to run virtual bake sale and promote through email, intranet, and/or company social media.
  • Gather family or favorite recipes from employees and create a virtual cookbook either through Microsoft Word, Google Pages, or e-book website.
  • When employees make a donation, follow up with a link to the recipes or send the document.
  • Encourage employees to make items and share photos/videos of the final product to promote throughout the timeframe.
  • Submit donations to United Way.
 
 

 
 
Pie in the Face
A classic fundraiser gone virtual. Select several leaders within your organization and set a goal – whichever leader has the most votes, gets a pie in the face! Employees can contribute a vote through a suggested donation. Enlist friends and family to pie the leader in the face either live in a virtual meeting setting or recording and sharing through YouTube, Vimeo, or other sites.

 
HOW TO:
  • List the names of volunteered leadership with the ability to make a donation per leader.
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • Once event ends, calculate and confirm the leader with the most votes or highest donation total.
  • Coordinate with the leader when/where they will be pied in the face (live or recorded)and share with staff.
  • Submit donations to United Way.

 


 

Cooking Class
Find employees to host or record a cooking demonstration or partner with a local chef in the community to teach an online cooking class. Register attendees with a suggested donation to learn new meals or different techniques to learn.

 

HOW TO:

  • Select an online meeting platform and set a date and time for the event.
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • IF LIVE: promote a day/time to host the event through online meeting platforms. At the end of the event, set up a poll for attendees to vote on their favorite acts.
  • IF RECORDED: Determine the final day to accept video submissions. Once all received, share videos of acts through YouTube, Vimeo, or Google Drive during the day/time confirmed for the event.
  • Submit donations to United Way.
 

 

Happy or Social Hours
Employees can contribute a suggested donation for a link to happy hour.
 
HOW TO:
  • Select an online meeting platform and set a date and time for the event.
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • During happy hour, consider playing games, hosted conversation topics, or having a theme.
  • Create or share cocktail and non-alcoholic drink recipes.
  • Submit donations United Way.
 
 
 

 
 
Host Movie Day In
Host a time for employees to take a break and watch a movie! Employees can join the movie by registering with a suggested donation.

 
HOW TO:
  • Create and install a Netflix Party account and ensure that it is compatible and allowable for employees.
  • Provide the link to the event details to registered attendees
  • Select an online meeting platform and set a date, time, and movie selection for the event.
  • Send party URL to all participants to join Netflix Party(https://www.netflixparty.com/).
  • Submit donations to United Way.
 
 

 
 
At Home Fashion Show
Select leadership to model in an at-home Fashion Show. Each leader is given different looks in different themes (pajamas, formal wear, etc.). Encourage employees to contribute a “cover charge” with a suggested donation for admission to attend.
 
HOW TO:
  • Provide the link to the event details to be included in the registration email.
  • Select an online meeting platform and set a date, time, and themes for the event.
  • Designate leadership/employees to participate as models and have them either record their looks or set a schedule for themes/looks to run live.
  • At the end of the event, set up a poll for attendees to vote on their favorite looks.
  • Submit donations to United Way.
 
 

 
 
Employee Online Tutorials
Have employees teach their skills to fellow employees by hosting online tutorials. Have employees contribute a suggested donation for a link for each class.

 
HOW TO:
  • Select an online meeting platform and set a date and time for the event.
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • Determine number of events and employees who are able to host online tutorials. Each class will need its own event confirmed on the company calendar.
  • IF LIVE: promote a day/time to host the event through online meeting platforms. Attendees contribute a donation for a ticket to view the show. At the end of the event, set up a poll for attendees to vote on their favorite acts.
  • IF RECORDED: Determine the final day to accept video submissions. Once all received, share videos of acts through YouTube, Vimeo, or Google Drive.
  • Submit donations to United Way.
 
 

 
 
Virtual 5K
Employees register and contribute a suggested donation and choose their own path to get outside and safely participate in a group health challenge.

 
HOW TO
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • Determine a date and time for an official 5k event. On that date, attendees will determine the route based on safety and current location.
  • Consider having employees ask for sponsorships from friends and families to increase contributions.
  • Ask attendees to record their route, take videos and photos to share.
  • Submit donations to United Way.
 
 

 
 
Virtual Video Contest
Create challenges for your staff and ask participants to take a picture or video completing the challenge. Each challenger donates a set amount and nominates others to make a donation and complete a challenge. Share on social media or internal workplace intranet.

 
HOW TO:
  • Choose a start + end time for event and to collect funds through third party online platforms.
  • Promote through emails, intranet, and/or company social media.
  • Keep track of all employees who have completed the challenge and ask them to submit contributions to company PayPal or through third-party online platform.
  • Submit donations to United Way.
 
 

 
 
Virtual Trivia Night
Run a virtual trivia night with employees looking to have fun and test their knowledge!

 
HOW TO:
  • Set up a set up a third-party fundraising site to register attendees.
  • Determine if employees can register as a team or individually and make a suggested donation for both options.
  • Select an online meeting platform and set a date, time, and promote through emails, intranet, and/or company social media.
  • Determine how to facilitate the game:
    -Set up an account with online trivia platform
    -Set up an account and create your own trivia through online presentation platforms such as Mentimeter or Kahoot!
    -Create your own trivia questions and presentation through PowerPoint and use chat box for answers.
  • Submit donations to United Way.
 
 

 
 
Cute Pet Contest
Employees submit photos of their pet and your audience votes via donation and decides who is cutest!

 
HOW TO:
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • Participants will submit photos to internal corporate contact to share out before voting.
  • Employees vote for the cutest pet by making a contribution at a set or suggested donation.
  • Determine what prize will be given to the winner, even if just bragging rights.
  • Submit donations to United Way.
 
 

 
 
Bingo
Host a Bingo game to send Bingo cards and call numbers during a virtual meeting. Encourage employees to contribute a “cover charge” for entrance and receive a determined amount of Bingo cards. Distribute additional Bingo cards for contributions for additional fundraising.

 
HOW TO:
  • Set up a set up a third-party fundraising site to register attendees.
  • Select an online meeting platform and set a date and time for the event.
  • Choose a start + end time to collect funds through online platforms and promote through emails, intranet, and/or company social media.
  • Determine how many rounds to play and whether there will be prizes for winners.
  • Create account on virtual Bingo platform such as myfreebingocards.com orbingomaker.com; be sure to confirm account as some free accounts have limitations.
  • Send Bingo cards or link to the virtual bingo game prior to the game.
  • Submit donations to United Way.
 
 

 
 
Silent Online Auctions
Purchase or collect items that your team would want to bid on and create a virtual silent auction. The highest bid wins!

 
HOW TO:
  • Collect auction items for the event and determine starting value.
  • Set and use a silent auction site like 32auctions.com to run the auction.
  • Determine length of time to run the silent online auction and promote through email, intranet, and/or company social media.
  • Follow up with winners to collect payments and distribute items won.
  • Submit donations to United Way.
 
 

 
**For any events hosted by United Way and/or usingUnited Way’s tax ID, products or services offered as prizes may not include firearms and ammunition; tobacco products; adult entertainment; gambling/gaming items; and/or cannabis/marijuana products. 
 
Give employees extra incentives based on their engagement during the campaign
  • New donors
  • Returning donors
  • For an increased gift
  • Leadership Donors ($500+)
  • Department or team compete for top results
  • Donation level: gifts at a certian dollar point or more enters them for incentives
  • The company goal: If the company achieves XX% participation, all employees receive incentive

 

 

Incentives Ideas

  • Use delivery service to deliver items to your employees – dinner for the family, flowers, coffee, set up a wish list on Amazon.
  • Company promotional items.
  • Virtual Gift cards for at home needs - delivery services (Grub Hub, DoorDash, Uber Eats) Local businesses/restaurants, grocery stores, department stores, Amazon 
  • Visit the Live United Store and create custom co-branded items. 
  • Additional PTO Days 
  • Late start / leave early day / longer lunch break.
  • Shout-outs in meetings, newsletters, on social media, and/or on the company intranet
  • Host a virtual meeting for a gratitude thank you event. Partner with your contact at United Way to plan a great wrap up event!
  • Personalized thank you from CEO.
  • Custom thank you e-card or video from leadership.