Deposit Form

2025-2026_OSU-Deposit-Form.xlsx

Each Department/Captain is responsible for collecting pledge cards and/or funds collected for the United Way.

All contributions should be coordinated through the departmental captain or area coordinator. Click the link above to download the deposit form Excel file. (See all three tabs.)

Completing the Deposit Form

The form should be completed for all United Way pledge cards returned with cash or checks. Enter the date of the donation and the employee’s Banner ID/CWID and the amount received.

If your donor wishes to remain anonymous, do not list a Banner ID for that individual on the deposit form.

Fundraisers will be reported with the detail that the department enters on the deposit form. If a department wants to track by specific fundraisers, it should list department name and fundraiser name on the line labeled “Contributor Name/Fundraising Activity”. ( i.e., DASNR Walking Tacos or DASNR Art Auction). Add the total cash and checks collected and enter that onto the form.  A completed FR Check Listing or adding machine tape must be included that totals to the check amounts. Fundraiser amounts will be attributed to the department sponsoring the event, not the individual participants. 

Any fundraising dollars collected through the United Way website, such as the OSU Pay United Way Form or other online form, do not need to be recorded in your deposit. These will be automatically processed for you to credit your fundraiser.

Making the Deposit

With each deposit, an electronic copy of the deposit form should be emailed to Lynette Marvin (lynette.marvin@okstate.edu).  The email subject should be “UW deposit <<deposit date>> – <<Department>>”

For the collected cash and checks, the following must be included:

• Prepare the cash/checks as you would any deposit: cash by denominations and separated from checks.
• A copy of the deposit form emailed above.  Total Deposit should match the sum of the cash and checks.
• Orange United Way pledge cards for all cash and checks collected by individuals (if any)
• Fundraising FR check listing or adding machine tape for check amounts where totals match to the deposit form (if any)
• Loose coin exceeding $1.00 must be converted to currency, prior to making deposit. Simmons Bank (basement of Student Union) has agreed to do this at no charge. Simply let them know it is for the United Way campaign.

The Office of the Associate Vice President will be open to receive departmental deposits on Monday to Friday 9:00 – 4:45. Please note that deposits delivered on Fridays will be included in the following weeks reports.  

Please deliver your deposit to 207 Whitehurst. Please arrive during deposit hours listed above. Your deposit must be verified by the office, while the captain is present. All cash, checks and pledge cards should be stored in a locked, safe place until you bring it to Whitehurst. Deposits should be delivered no later than the next drop off time available. If you need to make arrangements for a different drop off time please contact Lynette Marvin at lynette.marvin@okstate.edu or call (405) 744-4188.

Contact Lynette Marvin for any questions regarding OSU Deposit Procedures.
Phone: 405-744-4188    Office: 207 Whitehurst

The Office of the Associate Vice President will be open to receive departmental deposits on Monday to Friday 9:00 – 4:45. Please note that deposits delivered on Fridays will be included in the following weeks reports.  

Please deliver your deposit to 207 Whitehurst. Please arrive during deposit hours listed above. Your deposit must be verified by the office, while the captain is present. All cash, checks and pledge cards should be stored in a locked, safe place until you bring it to Whitehurst. Deposits should be delivered no later than the next drop off time available. If you need to make arrangements for a different drop off time please contact Lynette Marvin at lynette.marvin@okstate.edu or call (405) 744-4188.