2017 Goal

$925,000

35%

of Goal

Donate Now

109 E. 9th Ave.
P.O. Box 308
Stillwater, Ok. 74076
Phone: 405-377-2161
Fax: 405-372-6122


Open 9 a.m. to 5 p.m.
Monday through Friday

 

 

Links:

Pledge Cards
2017 Campaign Tool Kit
Sample CEO letter
United Way Logo JPEG
2017 Campaign logo
2017 Campaign Brochure
2017 Leaders Society Brochure
Fact Sheet
Cushing Fact Sheet
2016 IRS 990 
2017 Annual Report
2017 Annual Meeting Slide Show

 

 

Make 2-1-1 your first call.

Information and referral to
community 
resources. A free
and confidential service. 

For more information visit
www.heartlineoklahoma.org

 

Deposit Procedures

Taking Donations

Deposit Form

  • Each Department/Captain is responsible for collecting pledge cards and/or funds collected for the United Way.
  • All contributions should be coordinated through the departmental captain or area coordinator.

 

Payroll Deduction

  • If a person is requesting payroll deduction, make sure the employee's campus-wide identification number (CWID) is included.
  • Make sure to resolve any differences on the individual's pledge card.
  • If a person makes a $0.00 contribution, it is not necessary to return the pledge card.
  • Make sure all pledge cards are signed.
  • Minimum of $5 per month.
  • Bi-weekly employees, the amount indicated will be deducted from the first paycheck of each month. 

 

Making Your Deposits

  • The Captain/Department should prepare an excel spreadsheet (Deposit Form) with the information pertinent to the employee's or general department's United Way contribution.
  • With each deposit, the Department/Captain must electronically submit the spreadsheet summarizing the contributor's pledge information/deposit to Lynette Rhea at lynette.rhea@okstate.edu. In addition, a hard copy should accompany each deposit.
  • Any cash and/or checks collected should be delivered to Campaign Treasurer, Lynette Rhea in 207 Whitehurst, within 24 hours of receipt. Cash, checks, and/or completed pledge cards must be kept in a secure location.
  • Prepare the cash/checks as you would any deposit: cash by denominations and separated from checks.
  • Pledge cards and checks may be sent through the campus mail, but no cash.
  • Verify totals before delivery and request a receipt from Lynette Rhea when funds are delivered.
  • Fundraisers should be listed on the deposit form with a total for checks and a total for cash.  Adding machine tape or spreadsheet must be included to show the check totals.  Fundraiser amounts will be attributed to the department sponsoring the fundraiser, not to the individual donors.
  • Pledge cards may be accumulated in a secure location and delivered with the summary spreadsheet once a week.
  • Verify with Lynette or a member from her office prior to leaving the deposit. Each deposit is verified in front of the person bringing the deposits, so be prepared to stay a few minutes. 

 

Event Checklist

  • Before you set a date, time and location, check the OSU UW calendar and the OSU calendar for conflicts. 
  • Reserve the space/venue.
  • Email your event name, date, time, location and a short description to ivy@unitedwaypaynecounty.org or shelby.clanahan@okstate.edu. This will ensure your event is added to the OSU calendar of events, OSU UW calendar, linked on the UWPC Facebook page and linked in OSU Headlines.
  • Tell people! Email employees in your area, post flyers (requires approval from Campus Life), chalk (requires approval from Campus Life), invite friends on Facebook (UWPC can create a Facebook event if you like), post to unit/department/college website.
  • Take pictures and share them with the UWPC facebook and twitter page. 
  • Make your deposit promptly after the event.
  • Fundraisers should be listed on the deposit form with a total for checks and a total for cash.  Adding machine tape or spreadsheet must be included to show the check totals.  Fundraiser amounts will be attributed to the department sponsoring the fundraiser, not to the individual donors.

Campaign Timeline

Mark your calendar for these important dates in the campaign. Find a full list of events here. 

  • September 7
    OSU Kick-off, 11 a.m. at the Student Union Ballroom
  • September 21
    Day of Caring, 7:30 a.m. at the Kansas Buffet Company
  • October 7
    Juke Joint Jog at Eskimo Joes
  • November 30
    Deadline for all packets and pledge cards to be turned in